Definition
A data custodian is an individual or entity that manages and protects an organization’s data infrastructure, including storage, backups, and access control mechanisms. They work closely with data users, owners, IT staff, and legal and compliance teams to ensure data is managed, secured, and used properly.
A team can manage and securely store data in large organizations, such as universities, government agencies, and large companies.
Data Custodian Responsibilities
- Data security: Data custodians must protect data from unauthorized access, misuse, or theft. They can work with relevant stakeholders to adopt security measures such as antivirus programs, firewalls, and intrusion detection systems.
- Data quality: Data custodians must ensure data completeness and accuracy.
- Data access management: Data custodians also manage data access to ensure only authorized personnel can view or alter it. This may involve implementing access controls, password policies, and encryption protocols.
- Data storage and recovery: Data custodians must back up data regularly.
- Data storage: Data custodians must store data securely.